6 Skills for Administrative Jobs

Most companies in a variety of industries require highly skilled administrative assistants. Administrative assistants are crucial for every business. Skills that an administrative assistant requires are those that pertain to properly organizing and managing a workplace.

Here are 6 Skills for Administrative Jobs

Organization skills

Every workplace functions optimally in an organized environment. The organization is crucial to avoid chaos, especially for assistants who work in offices. As an administrative assistant, you need to keep important assets of the office organized and keep a track of schedules and deadlines.

Concentration & undivided attention to detail. As an administrative assistant, you need to be able to spot missed signatures, finish job tasks on time, and compose professional emails with no spelling problems.

Basic technological skills

An administrative assistant needs to acquire technical knowledge and skills. Administrative assistants should be familiar with software suites, like word processors & spreadsheets. They may also be required to work on a customer relationship management system. Being familiar with browsers, software, and operating systems will help you succeed as an administrative assistant in the office. Being familiar with browsers, software, and operating systems will help you succeed as an administrative assistant in the office.

Communication skills

Communication skills include swiftly performing tasks like sending professional and appropriate emails managing a company's social media accounts in a way that is highly beneficial to the company. Strong verbal and written communication skills improve an administrative assistant and the company’s image. Proper grammar and a professional tone are mandatory while composing email and workplace messages, and other formats.

Professional Etiquette

From the clothes, you wear to the way you engage with clients and cope with different personality types, your brand matters. That's not to suggest you shouldn't grin now and then, but as an administrative assistant, your professional manners should be at the top of your priority list. You'll be able to advance through the ranks if you know how to act in a range of business circumstances.

Problem-solving

When schedules are changed last minute or obstacles like unhappy customers or employees occur, problem-solving skills are essential. Unexpected challenges arise every day in a company. An administrative assistant should be able to easily solve difficulties if they have great problems solving skills and mindset.

Time Management

Strict adherence to schedules is highly important for efficient functioning. Not only does an administrative assistant require time management for themselves but also for the people they’re collaborating with. Managing time in a way that leaves room for last-minute work emergencies, and produces work on time is highly important.

Now that you’ve mastered all the skills that are required to become an administrative assistant, let Capitol Staffing help you find the best administrative assistant jobs in Jackson, MS, visit us on https://www.capitolstaffing.com/ or call us on (601) 957-1755.

Most Common Administrative Assistant Interview Questions

If you’re looking for administrative assistant jobs in Jackson MS, two of the best things you can do is partner with a staffing firm and prepare for interviews. Staffing agencies work with employers to help them fill open position. As the candidate, you can find a wider selection of jobs partnering with one and,  they can also help you prepare for the interview by assisting with your resume and cover letter.

When you get an interview, it’s important to come prepared and ready to answer tough questions. Below are some of the most common questions that are asked during interviews for administrative assistants.

What roles do you feel you should take on as an administrative assistant?

This question helps employers determine how much you know about this role and how you will view your responsibilities. Administrative assistants are key members in an office and an integral part of the team. They help out with everyday tasks like filing and organization, as well as making sure everything runs smoothly.

What do you like best about your job?

People who enjoy their jobs are more likely to be productive and efficient. The interviewer wants to see how much you enjoy the work you do and if that attitude will transfer to their company. The best way to answer this question is by describing a couple of things you like best about your job.

What software and office equipment are you most comfortable using?

The more software and office equipment you’re comfortable with, the faster you’ll be able to adjust to the job and the less training you’ll need which employers really like! When answering this question, tell the interviewer what programs and equipment you work with and your level of comfort. Don’t mislead them. It may feel good to say you’re an expert, but you should only share the software you’re proficient in.

Describe a project you worked on as an administrative assistant.

This question helps the interviewer understand how you apply your skills to your job. Describe a time when you worked on a project, what your role was, the actions you took, and the outcome. Also explain what you liked most about the experience. The interviewer will have a better understanding of how you work on a team.

What skills do you think are most important for this job?

Employers want to know what skills you think are important to the job and what you plan to bring to the table. You can describe a specific example when answering this question to demonstrate how you put your skills into action.

These are some of the most common questions that are asked during interviews for administrative assistant jobs in Jackson MS. To be aligned with these jobs in your area, contact Capitol Staffing today.

This blog post titled — “Most Common Administrative Assistant Interview Questions” was originally published by Capitol Staffing, Inc on November 11th, 2020.